Legal

Data protection notes – Kairos

Supplementary notes to the general Data protection for the Kairos app (Focus & Daily Structure) by Christian Tonke. One section per module: what is stored locally, which permissions are used and why, and whether data leaves the device.

Contents

Modules

Controller

Christian Tonke
Adelheider Str. 258
27755 Delmenhorst
Germany
Email: christian@tonke.de

Applies to all modules

  • No user account. Kairos does not require registration, an email address or signing in with me. I don't know who uses the app.
  • Local only. All content lives in a local SQLite database inside your device's private app container; particularly sensitive fields are additionally encrypted with AES-256-GCM, with the key in the keychain (iOS Keychain or Android Keystore). Deleting the app removes this data.
  • No server of mine. Kairos has no server of its own. The only network connection is purchasing and verifying the subscription via StoreKit 2 (Apple) or Google Play Billing (expo-iap) — Apple's/Google's own privacy terms apply there as well.
  • Sharing only by you. Exports, backups and reports (PDF/ZIP/CSV) are only ever shared through the system share sheet, when you trigger it yourself.
  • Subscription. Kairos is a subscription (€3.99/month, €34.99/year) with a free basic tier; purchase and management run entirely through Apple/Google — I never see any payment details.

1. Day on One Page

Local only – data leaves the device only if you share or back it up yourself

What is stored locally: Plans, 3 priorities, time blocks, energy 1–5, evening review.

Permissions: Notifications.

2. Focus Sessions

Local only – data leaves the device only if you share or back it up yourself

What is stored locally: Sessions, interruption notes, sound mixes.

Permissions: Notifications.

3. Commitment Pledges

Local only – data leaves the device only if you share or back it up yourself

What is stored locally: Goal, period, consequence, witness (freely entered name), check-ins.

Permissions: Notifications.

4. Meetings & Buffers

Local only – data leaves the device only if you share or back it up yourself

What is stored locally: Appointment title/time (prepared appointments only), preparation, buffer.

Permissions: Calendar, notifications.

5. Quick Capture

Local only – data leaves the device only if you share or back it up yourself

What is stored locally: Drafts (with writing time), sticky notes (with reminder), whiteboard photos (system crop, rotated, max. 2000px).

Permissions: Camera, photo picker, notifications.

6. Decisions

Local only – data leaves the device only if you share or back it up yourself

What is stored locally: Questions, options, criteria, weights, scores, rotations.

Permissions: Notifications.

7. Follow-Ups

Local only – data leaves the device only if you share or back it up yourself

What is stored locally: Waiting items/commitments with person's name, deadlines, proof of completion, deadline clock (date only).

Permissions: Notifications.

8. Reading & Quiet

Local only – data leaves the device only if you share or back it up yourself

What is stored locally: Reading list (title, URL, notes, progress, takeaway), reading log, goals, quiet hours, micro-journal (1 sentence/day, mood 1–5).

Permissions: Notifications.

App stores

Kairos is distributed through the Apple App Store and Google Play. The terms of service and privacy policy of Apple or Google apply to the payment process and billing.

Legal basis

Local processing on your device: Art. 6(1)(b) GDPR (performance of the contract/use of the app) or legitimate interest (Art. 6(1)(f) GDPR). Any voluntary sharing (export, share sheet) happens at your own initiative.

Your rights

Since all content lives exclusively on your device, you can view, change, export or delete it yourself at any time (app settings or uninstalling). For questions about this processing, reach me at christian@tonke.de.